Frequently Asked Questions….
When and how will I receive wristbands etc?
Bazzaz packs for each colony/unit containing wristbands for children and adults and badges will be distributed in early June. Wristbands must be shown to gain entry. Names and allergies or medical information needs to be included on the wristband. The leader’s mobile number should also be present.
What paperwork do I need?
A Health form/permission slip must be obtained for each Beaver/Rainbow. This will be done via the booking website. Please arrange a Home Contact sheet showing name and telephone contact details of everyone attending from your colony/unit, including adults. A copy of this list should be given to your District leader.
What do we need to bring?
You will need to bring the following: packed lunch, drinks, 2 copies of In Touch form, Car Park/Coach Park permit, wristbands for everyone (please ensure that everyone is wearing the correct wristband as they are individually named), black sacks for rubbish, anti-
What happens when we arrive?
There is an area to meet up with your Beavers/Rainbows just before the check-
Is there parking available?
There is plenty of space to park for both coaches and cars. Every vehicle needs to have a car park pass showing name / colony or unit / mobile contact number. This is so we can get in touch if a car needs to be moved or to help identify the correct coach at the end of the day. Please contact us if you need close access for disabled parking.
Is there an Opening and Closing ceremony?
There will not be a formal opening ceremony but there will be announcements to say Bazzaz 2018 is officially open and when the activities are due to close.
What number of adults:Beavers/Rainbows should I have?
We suggest a minimum of 1:6 plus one extra. You must risk assess to make sure that this ratio will be sufficient for your particular group of Beavers/Rainbows. You may feel that you need extra adults for this event. Please note that Young Leaders/Explorers should not accompany Beavers around Bazzaz on their own and are not counted as a part of the ratio.
Should uniform be worn?
Yes, everyone should arrive/leave in uniform although they may leave their sweatshirts at their base tent.
What happens at lunchtime?
There will be an official break at 12.30 and will last for half an hour.
What happens if it is wet?
We all get WET! Bazzaz will go ahead whatever the weather: whatever the weather, we will have fun!
Do Beavers/Rainbows need to bring money?
No. There won’t be anything to buy this time so Beavers/Rainbows do not need any pocket money.
Is there somewhere to leave bags etc?
Each District will have a District tent which will be your base for the day. Leaders please bring a black bag to take away rubbish at the end of the day.
We hope to keep queues manageable by giving as many Beavers/Rainbows as possible short turns on bases. Rather than spend a long time queuing, we suggest that you move to a base with short queues. Adults must not placehold in queues for Beavers/Rainbows.
Are water stations available?
Water will be available at water stations. It is the responsibility of the leaders to ensure the Beaver Scouts/Rainbows they are supervising top up their water bottles. If the District Tents have a suitable water container, it will ensure that Beavers have sufficient water.
How secure is the site?
The site is secure and will be covered by Safety and Security Officers. However, vigilance is part of our remit and Beaver Scouts/Rainbows must stay with their adult in charge.
Please encourage Beaver Scouts/Rainbows to be tidy and use black sacks/litter bins for rubbish.
In the event of a major incident, we may need to evacuate the site. An air horn will sound three times followed by an announcement over the PA system and the Security Team will direct you to the nearest exits.
Any lost property will be placed at the exit of the site towards the end of the day, so please check as you leave to make sure you don’t leave anything behind.
Can leaders get a hot drink?
Tea and coffee will be available throughout the day so that leaders can get a hot drink.
Do all adults need a DBS?
All adults will require a current DBS. This is because, whilst there will be plenty of adults on site, they will have unsupervised access to children when moving around the site.
If your question is not answered here, please get in touch. Email us here.