The role of the ADC/Divisional Commissioner in Scoutabout is:
Promote Scoutabout amongst the Scout Troops and Guide Units.
Ensure that each Troop/Unit has the opportunity to attend
Ensure that each Troop/Unit attending provides or supports an activity.
Help leaders to consider using parental help to run activities or to help with central catering. This will help leaders so they can have a look around and it can also be a very useful recruitment tool
Arrange and co-ordinate transport. We expect over 6,500 people to attend so coaches and minibuses will be fast-tracked
Ensure that all Risk Assessments are completed and returned on time
Liaise with the Scoutabout team if issues arise in the planning or preparation stages for the event
Liaise with your SASU, Network and Explorer Scout teams to get them to support or provide an activity.
Arrange and co-ordinate central catering. Combining Troops/Units will reduce the amount of catering equipment required, reduce potential fire risks and reduce the number of caterers required. Ideally we would like to see catering at District or Division level.
Act or appoint someone as Contingent Leader responsible for the layout of your District/Division campsite and the maintenance of good camping standards
Liaise with the Scoutabout team if issues arise during the event
Ensure your Troops/Units provide the activities they have agreed to
Ensure that all Scouts and Guides from your District/Division leave the site with appropriate supervision.
Leave your District/Division site clean and tidy and don’t leave anything behind
Collect feedback and provide this to the Scoutabout team.
The role of the Leader in Scoutabout is is:
To promote Scoutabout to the Scouts/Guides.
To send out materials advertising Scoutabout to the Scouts/Guides.
To register and give preliminary numbers for your Troop/Unit.
To provide an activity for the event. Scoutabout anticipates approx. 4,500 Scouts and Guides will attend and we need over 200 activities to make this activity camp as successful as previous years.
To provide a well-considered Risk Assessment (RA) for the activity, preferably using the Scoutabout RA form. If a generic RA form is used, please ensure that the extra information requested on the Scoutabout RA form is provided.
Ensure there are enough leaders to support the activity as well as giving leaders time for a break and a chance to wander around the event. It is worth finding parental help or help from Leaders of other sections.
Ensure that all adults helping have a DBS.
To provide final numbers to the booking site.
To ensure that health forms are filled in.
Ensure that Scouts/Guides and adults all have their forms returned.
Ensure that Scouts/Guides and leaders have their wristband for entry to the site.
Ensure that activities are set up and ready before the activity sessions start. Vehicular access will be restricted during Scoutabout
Work with your District/Division to provide appropriate transport for equipment and Scouts/Guides. Coaches and minibuses will be fast-tracked
Work with your District/Division to provide central catering. This reduces the amount of equipment required, reduces the potential fire risks and reduces the number of caterers required
We do not expect Scouts/Guides to be accompanied by leaders during the activity sessions but they are still your responsibility.
You are responsible for your Scouts/Guides behaviour, health and happiness. Scoutabout, will provide adult assistance, first aid etc to support you.
Check the lost property for random scarves and trainers before you leave!
Arrange time to walk around the activity sites, make contacts, pinch ideas, network and enjoy yourselves!
Ensure that your expense claims are handed in. Payment will be by BACS.
Feedback to your ADC/Divisional Commissioners or direct to the Scoutabout team so we can make future events even better.